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Understanding Profit and Loss Statement

Profit and loss is among the three financial document that are necessary to be submitted by public companies. This document is often termed as PnL in common language. As the name suggest the document provides the details of income and expense incurred by a company during a specified duration. If the company incurs less expense than it earns, then the company is profitable company. The document is designed in such a way that all the income and expenses are written under some specific headers. This allow us to see which part of the overall process is doing well or needs improvement. A common investor can have a deeper insight basis this report.  Many important metrics/ratio can be calculated using PnL statement. The ratios are very helpful in comparing stocks and finding good investing opportunity.  Let's first try to go through each line items in the profit and loss statements and then explore the ratios derived from the PnL.

Sales

- Returns and allowances

Net Revenue

- Cost of goods sold (COGS)
Raw material
Direct Labour (involved directly in production)-workers, supervisor, maintenance etc.
Direct overheads- Gas, electricity, water etc.
Packaging material
Freights( raw material incoming)

Gross Profit

- Operating Expense
Selling expenses
Marketing and Advertising
Sales staff salaries and commissions.
Shipping and delivery costs
 
Logistics for sales and marketing
General Administrative expenses
Office rent and utilities
Administrative salaries-HR, Finance, legal, IT

Rent and utilities ( non-production)-Office, warehouse, retail stores etc.
Freight (finished product outgoing), Logistics for sales and marketing
Depreciation (tangible assets) and Amortisation (non tangible assets- patents, copyright

Operating Profit (EBIT)-Earning befor interest and tax

- Non-operating Expense​
Interest expense
Loss of sale on assets
Restructuring costs
Inventory write-offs
Legal expenses
Other expenses

+ Non-operating Income
Interest income
Profit from sale of asset
Income from investment
Legal income
Other income

Earning before Tax (EBT)

- Tax Expense

Profit After Tax/Net Profit (PAT)

+ Tax Expense

+ Interest Expense

+ Depreciation Expense

+ Amortization Expense

Earning Before Interest Tax Depreciation and Amortization (EBITDA)

Important Ratios

  1. Gross profit margin=(Gross profit*100)/Net Revenue
  2. Operating profit margin=Operating profit(EBIT)* 100/ Net Revenue
  3. EBT margin= EBT*100/Net revenue
  4. Net profit margin= Net profit(PAT)*100/ Net Revenue
  5. EBITDA margin= EBITDA/Net revenue
  6. Earning per share (EPS)= Net profit/ Number of outstanding shares
  7. ​Price to Earning=Share price/ Earning per share(EPS)
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